Policies

Communication  

All notifications and communications will be made via email to address supplied in student application. Emails will be sent to both students and parents/guardians. Please be aware that emails will sometimes go to spam/junk folders. Please check your spam folders and our email precollegeacademies@docs.rutgers.edu to your address book.

Failure to Pay 

Payment for all programs will be due June 7, 2019. 

Accepted students who do not pay their $500 non-refundable deposit within 2 weeks of acceptance will forfeit their space and will be placed on the waitlist.  

Deposited students whose payment has not been received in full by June 7, 2019 will risk having their registration revoked.  

Waitlist 

In the event that an academy has reached capacity, students will be placed on a waitlist in order of submission  

Cancelation

Rutgers University reserves the right of cancellation if enrollment is not sufficient to operate a particular academy in which case full refund will be made to those registered. Cancellation notifications will be made June 14, 2019.  

Withdrawal

To withdraw from the academy before the program start date, please submit a notification to precollegeacademies@docs.rutgers.edu 

To withdraw from the academy after the start of the program, students must meet with Pre-College Academies Program Manager, Krystal-Ann Ladao kladao@docs.rutgers.edu for approval. Students may not withdraw without written notification from parent or guardian.  

Refunds  

Refunds (minus deposit) will be given up to two weeks before program begins. Refunds after that will be assessed on a case-by-case basis.  

No refund will be offered If a student is asked to leave the program for any case.   

ZERO TOLERANCE POLICY 

Alcohol, Drugs, Prescription Medicines / Drugs, and Drug Paraphernalia 

Rutgers University is committed to student safety and well-being. Summer students may not use, possess, distribute, solicit, assist in the acquisition of, transmit, traffic, manufacture or attempt to manufacture alcohol, illegal drugs, or drug paraphernalia at any time while a student in the Pre Engineering Summer Academy program, whether on or off campus, including but not limited to private gatherings. 

Prescription drugs may only be used by the person for whom the legal prescription is written and in accordance with the instructions contained in the prescription. Any other use, possession, distribution, solicitation, assistance in the acquisition of, transmittance of, trafficking of, manufacturing of or attempt to manufacture a prescription medicine/drug, whether on or off campus, is absolutely prohibited and is grounds for immediate dismissal from the program. 

Participation in an incident or attending a gathering involving alcohol, illegal drugs, or the misuse of prescription drugs as described above is cause for immediate dismissal, even if the participant did not consume or intend to consume these substances. Students who find themselves in such a situation must contact a staff member immediately. 

This zero tolerance policy also extends to objects or means employed to induce results or effects similar to intoxication or impairment but which are not necessarily illegal, including but not limited to “whip-its,” “bath salts,” use of over-the-counter medicines for such purposes, asphyxiation and so on. In such cases where means are not illegal to have in possession, intent to use for purposes of intoxication or impairment will be sufficient grounds for dismissal. 

Some additional notes for those who will be coming to New Jersey from another state or from another country: You should be aware that in New Jersey it is illegal to: drink alcohol if you are under 21 years of age; buy alcohol for minors; serve alcohol to minors; and possess a fake ID. The Rutgers Department of Public Safety enforces the drinking-age requirement. Also, recreational drugs, including marijuana, are illegal in New Jersey. 

Finally, the health and safety of our students remains our top priority. Summer students are expected to contact appropriate emergency personnel when an intoxicated/impaired person needs assistance. In case of medical emergency, students should call 911 for assistance by police, fire safety or medical professionals. 

Fake ID: Any Summer College student found to be in possession of a fake ID will have it confiscated, not to be returned, and disciplinary action will be taken against the student. 

Additional Information on Prescription Medicine / Drugs: Prescription drugs may only be used by the person for whom the legal prescription is written and must be taken in accordance with the instructions contained in the prescription. (See Drug policy, above, for more details on the zero tolerance policy in this area.) Students are responsible for storing and administering or arranging for the storage and administration of their own prescription medications as needed.  

Summer Programs, their staff and employees make no promise, implied or otherwise, to the students or parents/guardians of students that University personnel will assume responsibility for or monitor a student’s prescription(s). Program participants are responsible for their own medication(s). 

Smoke-free Environment: It is the policy of Rutgers University that smoking of tobacco products in enclosed buildings and facilities, and during indoor or outdoor events on the campus, is prohibited. Specifically, smoking is prohibited in classrooms and offices, all enclosed buildings and facilities, in covered walkways, in University vehicles, during indoor or outdoor athletic events, and during other University sponsored or designated indoor or outdoor events. 

GENERAL CONDUCT POLICY 

Summer Program participants are expected to conduct themselves as young adults, and are obliged to Rutgers University policies as well as State and Federal laws. 

Behavior and etiquette:

  • Students are expected to be respectful and courteous to all workshop leaders, professors, staff, and peers.
  • Profanity and foul language is not acceptable. 
  • Be respectful of each other and all staff 
  • Electronic devices must be turned off during workshops and program functions, unless the workshop or activity requires 
     

CURFEW POLICY 

Program participants are expected to be in their assigned rooms no later than 11 p.m. each night. Roaming the halls after this hour is a violation of the curfew policy. Quiet hours for the summer program are from 11 p.m. – 6 a.m.; the residence hall may extend morning quiet hours so it is important to be mindful of the residence hall restrictions as well. 

GUEST POLICY 

Due to the nature of the 1-week Pre Engineering Summer Academy, program participants are not permitted to have guests/ visitors. (Guests will not be allowed to visit program participants).  

Each program participant is assigned an apartment number and may not enter apartments in which they were not assigned. Spending time with other participants, aside from your assigned apartment mates, must be done in the apartment lounges.

DISCIPLINE/ WARNING POLICY 

Participants in the Pre Engineering Summer Academy will receive written warnings for violating any of the written policies or other inappropriate behaver may result in immediate dismal without warning.  

Violations  

Three written warnings may result in dismissal from the program.  

NJ STATE LAW REGARDING HARRASSMENT, INTIMIDATION, AND BULLYING 

Harassment, Intimidation, and Bully Act 18A:37-14, N.J.S.A. 18A:37-15(b)(2) and 18A:37-15:3: Definition of harassment, intimidation, or bullying- “Any gesture, any written, verbal or physical act, or any electronic communication, whether it be a single incident or series of incidents, that is reasonably perceived as being motivated either by any actual or perceived characteristic , such as race, color, religion, ancestry, national origin, gender, sexual by any other distinguishing characteristic, that takes place on school property, at any school-sponsored function, on a school bus, or off school grounds as provided in section 16 of P.L.2010, c122 (C.18A:37-15.3), that substantially disrupts or interfered with the orderly operation of the school or the rights of other students.” 

The summer programs staff will not allow bullying, harassment, or intimidation under any circumstance. Failure to comply with this policy may result in dismissal from the program.